6 types of meetings that are actually worthwhile
A meeting is an assembly of people that is designed to produce value. This value may be found in the communication of information, development of knowledge, orchestration of processes, execution of projects or creation of work products. The following are common types of meeting. Suggested scenarios to test. Schedule different meeting types from within the Teams client: Channel meetings, ad-hoc meetings, private meetings. Schedule meetings by using the Outlook add-in. For scheduled meetings, initiate a chat before the meeting begins (to discuss the agenda, for example).
Sign up today. Others types of meetings, however, are genuinely useful and can even be a lot of fun if you know how to do them right. Meetings are expensive. Virtual collaboration is a solid alternative to two of the most wasteful and dreaded types of meetings: status meetings and info-sharing meetings.
The problem is that it often makes project leaders nervous about team communication, so they establish a recurring status meeting to guarantee information gets shared.
This alternative also allows team members to share their updates at a time that works for them, instead of interrupting their work at an arbitrary time. Many teams use group chat for this purpose. This way, sharing information with your team becomes a natural part of the way you work and teams that use this approach tend to communicate more effectively and frequently overall.
If all you need to do is broadcast information, for the love of everything holy, please just write it down and let people read it! Bonus points if you write it as a what causes neuralgia in the face on your company intranet so people have the opportunity to comment and ask questions. That kind of engagement promotes a culture of actually reading what your co-workers share with you.
When done right, those are actually team-building events. More on that below. If the thought of canceling your recurring tue and information-sharing meetings makes you hyperventilate a bit, take heart.
There are plenty of ways fypes get your meeting fix that will actually benefit you and your team. Effective meetings produce a tangible outcome and do it faster or better than asynchronous collaboration.
The types of meetings in this category are typically discussion-heavy. But again: a discussion that produces something. The right way is to gather a group of people who already have enough background information to find the best way forward and have the authority to actually make the decision right there in the meeting.
This will include subject matter experts, select stakeholders, and the person who will ultimately make the call. Yes: one person. In either case, emails, chat, or shared documents are more efficient. Your action plan is the outcome that really makes these meetings valuable for the business. Regardless of the specific purpose, do put an agenda together. Nothing heavy-handed… just enough to keep the session tthe straying off-course.
The key here is to choose the right people to collaborate with. Diverse knowledge, skills, backgrounds, and opinions are how to tell if you are pregnent valuable in this context. Of course, all that diversity is for naught without trust.
Meeting in real-time is a no-brainer. Like decision-making meetings, the trick to running this type of meeting is making sure each participant comes in wwhat enough background knowledge to actually make progress on your plan. Then set up a time to meet again. But when done right, all-hands meetings are great for team building.
The open, democratic nature of the difverent and the authentic, unscripted answers from people you may not otherwise have access to is priceless. Au contraire.
Your goal is for both manager and direct report to walk away with a shared understanding of the long-term, big-picture stuff. Use these meetings to build a relationship. Talk about career goals and how to reach them. Here again, have an agenda in mind before you walk in the door. Discussing when and why to meet can be done just as tthe and far more time-efficiently over what are the different types of meetings or team chat.
These meetings are a huge waste of time. Subscribe to Work Life Get stories like this in your inbox. Facebook Twitter Linkedin Pocket Email.
Communication in the Workplace
For any organization, meetings are the fuel for productivity. They are an integral part of any organization and we are aware of that. Every organization holds meetings vigorously to stay updated, discuss ideas, solve problems, make collective decisions and ultimately reach its goals and objectives. It allows them to address the issues in an organization, to keep a track on operations, productivity, team building and more.
The reason behind this is the inefficiency in conducting meetings and also spending a lot of hours works on unnecessary types of meetings. Town hall meetings or all-hands meeting are the meetings where each and every member of the organization gather in a town hall to discuss ideas, give feedback and share its views to the management and vice versa. Townhall meetings are symbiotic in nature. It gives both the members of the organization and the top authorities a channel to put across their views and help them understand each other.
The direct interaction with the leaders helps the employees understand the core culture and values of the organization and in its reinforcement. The management understands the mindset of the employees and gets a platform to address their queries.
Team building meetings help your team work better together. It helps improve team culture and builds a collaborative workforce that thrives together. In your organization, you may have team members who work remotely or doesn't share the same office space.
Team building meetings builds this gap and bring every member of the team together. In such meetings, it is important to only invite people who work on a common goal or department. Inviting people from irrelevant departments can completely ruin the purpose of team building meetings.
In this time and age, creativity and innovations are the important factors for business development. This is very crucial for any organization to grow and sustain.
That's why innovation meetings are some of the most important meetings. Hold a meeting with the creative team or the people whose insights you trust. Keep a track on the discussed ideas and push it further to research and act on the same. Often the best of ideas get swayed away if not implemented immediately.
So, follow up with actions and assign immediate tasks to respective teams. How they feel about the company culture and if the working environment suits them or there any need for improvement and more.
One-on-one meetings with your employees help you understand those aspects better and more. If your employees are not happy and engaged, your dream to run a successful workplace will always remain a far fetched dream. Try and conduct one-on-one meetings with your employees on a regular basis to get a clear perspective on employee satisfaction. Make sure to be more empathetic towards them and actively listen to them in the whole process.
It is inevitable to not face problems in the workplace. Problem-solving meetings are oriented around solving problems that teams and management face in the workplace.
The purpose of these meetings is to come up with new strategies to counter the present problems or prevent similar issues in the future. The problems faced by any teams or members should be addressed in the meeting and attendees must actively communicate with each other, find the root cause and take immediate actions to resolve it. It is advisable to only allow team members who are facing those problems to minimize unnecessary discussions or inputs. A vast majority of business decisions are made in meetings.
When you involve a team in making an important decision, you make a decision which is informed, well-thought and brewed from collective intelligence. This makes the process very effective.
When decisions are made by one person it often leads to conflicts and also creates ineffective team goals and direction. This article is written by Braja Deepon Roy. He actively participates in the growth of corporate culture and keeps himself updated in this space.
Town Hall or All-hands Meetings: Town hall meetings or all-hands meeting are the meetings where each and every member of the organization gather in a town hall to discuss ideas, give feedback and share its views to the management and vice versa. Advantages: The direct interaction with the leaders helps the employees understand the core culture and values of the organization and in its reinforcement.
Remote teams get to meet each other and share their work experiences and learn in the process. Team Building Meeting: Team building meetings help your team work better together.
Advantages: It improves teamwork. It motivates, energizes and encourages team collaboration. It builds the relationship among the team members. Help the members know each other and their respective goals and objectives. Innovation Meeting: In this time and age, creativity and innovations are the important factors for business development. Advantages: It keeps you relevant in the business. Encourage members to creatively engage in the organization. Helps to think outside of the box and solve problems.
Help management gain creativity in the workplace. Advantages: It builds the relationship between the team members and managers. It improves employee productivity. It helps in employee retention and builds a loyal team. Problem-solving Meeting: It is inevitable to not face problems in the workplace.
Advantages: It helps teams to think better and improve their problem-solving ability. Problem-solving helps the team to develop better communication and understanding among them. Decision-making Meeting: A vast majority of business decisions are made in meetings.
Advantages: Increase trust among the members of the organization. Helps to form informed decisions based on knowledge and understanding.
Helps in the overall growth of the organization. Stay updated with Vantage Circle. Employee recognition now made easy! Learn more. You might also like. It is the sharing of information and ideas between employees and the management and vice versa.
How management and employees connect tells a lot about the fate of the organization. How does it feel working alongside somebody who you'd rather avoid?
Well, let's be honest. In every organization, we encounter a fair share of difficult people. And we all find it challenging to deal with difficult people at work. But that skill is worth rewarding. Difficult people at work comes in different forms. The Importance of Office Communication Communication in the office is crucial for the success of an organization.
It allows organizations to work efficiently and be productive in the long run. Communication at the office can vary from emailed instructions to face-to-face conversations. But it is a combination of various communication styles in most of the cases. Download our step-by-step guide to devise an effective strategy to ensure a happier and productive workforce. Download now.
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